Practice Area – Job Family：Capacity Development – FINANCE
Vacancy End Date：15/03/2019(Midnight New York, USA)
Duty Station：Beijing, China
Education & Work Experience：I-Master’s Level Degree – 2 year(s) experience
Vacancy Type：FTA Local
Bureau：Asia & the Pacific
Contract Duration：1 Year with possibility for extension
Under the overall guidance of Deputy Resident Representative and supervision of OM , the Finance Analyst is responsible for effective and transparent utilization of financial resources and integrity of financial services. The Finance Analyst promotes a client-oriented approach consistent with UNDP rules and regulations. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.
The Finance Analyst works in close collaboration with the operations, programme and project teams in the Country Office (CO) and with UNDP HQs staff and Government officials ensuring successful Country Office (CO) performance in Finance.
Duties and Responsibilities
Summary of key functions:
Implementation of operational and financial management strategies
Projects’ budget management
CO cash management
Control of CO accounts
Facilitation of knowledge building and knowledge sharing;
1. Ensures implementation of operational and financial management strategies, and adapts processes and procedures focusing on achievement of the following results:
Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow up on audit recommendation;implementation of effective internal controls, proper functioning of a client-oriented financial resources management system
CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance under the supervision of the DRR/OM
Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions
Serving as the CO custodian on the UNDP financial and accounting rules, regulations and procedure
Analysis and elaboration of proposals on cost saving and reduction strategies.
2. Ensures the management of projects’ budgets and organization and functioning of the optimal cost-recovery system focusing on achievement of the following results:
Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations
Elaboration of proposals for planning of financial resources of the CO, preparation of reports containing analysis of the financial situation.
Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
Establishment of projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status versus ASL, follow up with HQs on ASL for projects, maintenance of the General Ledger.
Elaboration of proper mechanisms to eliminate deficiencies in budget management.
Ensure GMS and DPC are timely collected
Ensures cost-recovery bills are settled and collected for services rendered by UNDP to agencies
3. Ensures proper control of CO accounts focusing on achievement of the following results
Analysis and elaboration of proposals for the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, and receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
Control of accounts closure
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues
Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.
4. Ensures proper CO cash management focusing on achievement of the following results
Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions
Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
Timely preparation of monthly cash flow forecast for use by the supervisor.
Acts as cashier for onsite transactions.
5. Ensures facilitation of knowledge building and knowledge sharing in the CO and guidance to all stakeholders on financial matters focusing on achievement of the following results:
Organization/conduct of training for the operations/ programme/projects staff on financial management
Synthesis of lessons learned and best practices in Finance.
Sound contributions to knowledge networks and communities of practice.
Required Skills and Experience
Advanced (Masters) University Degree in Finance/Accounting, Business or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage
Up to 2 years of relevant experience in providing financial management services, managing staff and operational systems.
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Experience of IPSAS and/or IFRS is required for external candidates.
Fluency in the UN working language and the national language of the duty station.
All female and male candidates are equally encouraged to apply.
Only applicants submitted through the link(https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=21671&hrs_jo_pst_seq=1&hrs_site_id=2) could be considered