Human Resources Analyst

Job Description
Agency:UNDP
Title:Human Resources Analyst
Job ID:21711
Practice Area – Job Family:Capacity Development – HUMAN RESOURCE
Vacancy End Date:15/03/2019(Midnight New York, USA)
Duty Station:Beijing, China
Education & Work Experience:I-Master’s Level Degree – 2 year(s) experience
Languages:Required:Chinese, English
Desired:
Grade:NOB
Vacancy Type:FTA Local
Posting Type:External
Bureau:Asia & the Pacific
Contract Duration:1 Year with possibility for extension

Background
Under the overall guidance of the Deputy Resident Representative and under supervision of Operations Manager, the HR Analyst is responsible for transparent implementation of HR strategies in COs, effective delivery of HR services and management of the CO HR Unit. He/she analyses, interprets and applies HR policies, rules and regulations, establishes internal procedures and provides solutions to a wide spectrum of complex HR issues. The HR Analyst promotes a collaborative, client-oriented approach and contributes to the maintenance of high staff morale.

The HR Analyst supervises and leads the staff of the HR Unit or is a team member of the HR Unit. The HR Analyst works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff ensuring successful CO performance in HR management.

Duties and Responsibilities
Summary of Key Functions:

Implementation of HR strategies and policies
Effective HR management
Staff performance management and career development
Conduct of UN-related surveys
Facilitation of knowledge building and knowledge sharing
1. Ensures implementation of HR strategies and policies focusing on achievement of the following results:

Full compliance of HR activities with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control, proper design and functioning of the HR management system.
Continuous analysis of corporate HR strategies and policies, assessing the impact of changes and making recommendations on their implementation in the CO. Continuous research of the matters related to conditions of service, salaries, allowances and other policy matters. Elaboration and introduction of measurement indicators, monitoring and reporting on achievement of results.
CO HR business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in HR management, control of the workflows in the HR Unit.
Implementation of the strategic approach to recruitment in the CO, proper use of contractual modalities, forecast of the staffing needs, performance evaluation and staff career development management.
Provision of advice and information on corporate strategies, changes in rules and regulations, strategic use of contract modalities, application of entitlements and change management process
Management of intern recruitment. In consultation with line managers, facilitate their relevant training and performance management
2. Ensures effective human resources management focusing on achievement of the following results:
In consultation with CO management, providing assistance to line managers for the development of terms of reference or job descriptions in line with country office need
Management of recruitment processes including job descriptions, job classification, vacancy announcement, screening of candidates, chairing interview panels, making recommendations on recruitment. Oversight of recruitment under UNDP projects.
Review and certification of submissions to the Local Appointment and Promotion Board (LAPB).
Management of contracts in and outside Atlas. Monitoring and tracking of all transactions related to positions, recruitment, HR data, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas. Upon delegation of responsibility, performs HR Manager functions in Atlas.
Management of International staff entitlements and position funding delegated to the HR Unit.
Development and management of rosters.
Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.
Take effective follow-up actions on HR related issues comes up from GSS
3. Ensures proper staff performance management and career development focusing on  achievement of the following  results:

Elaboration and implementation of the protocol for performance appraisal process, facilitation of the process, elaboration of performance evaluation indicators in consultation with the Senior Management.
Support to effective learning management including support to the Learning Manager for establishment of the Whole Office Learning plan and individual learning plans in collaboration with the Senior Management and Learning Manager. Implementation of the Universal Access strategy ensuring access to role appropriate learning activities.
Provision of effective counseling to staff on career advancement, development needs, learning possibilities.
Implementation of strategic staffing policies in line with career development.
4. Ensures conduct of UN-related surveys focusing on achievement of the following results:

Organization and coordination of comprehensive and interim local salary, hardship and place-to-place surveys, language proficiency in coordination with the Operations Manager
5. Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization general orientation to all newly recruited staff and personnel
In coordination with the Learning Manager to support the learning / knowledge building activities of the office.
Organization of trainings for operations/ programme staff on HR issues.
Synthesis of lessons learnt and best practices in HR.
Sound contributions to knowledge networks and communities of practice.

Competencies
 competencies and Selection Criteria Description of Competency at Level Required

(For more comprehensive descriptions please see the competency inventory)

In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level.  A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx
Core
Innovation

Ability to make new and useful ideas work

Level 4: Adept with complex concepts and challenges convention purposefully
Leadership

Ability to persuade others to follow

Level 4: Generates commitment, excitement and excellence in others
People Management

Ability to improve performance and satisfaction

Level 4: Models independent thinking and action
Communication

Ability to listen, adapt, persuade and transform

Level 4: Synthesizes information to communicate independent analysis
Delivery

Ability to get things done while exercising good judgement

Level 4: Meets goals and quality criteria for delivery of products or services
Technical/Functional Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx

and hiring managers are encouraged to familiarize themselves for more information

Advocacy

Competency Definition

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Building Strategic Partnerships

Competency Definition

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Client Orientations

Competency Definition

Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Job knowledge

Competency Definition

Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience
Education:

Master’s Degree or equivalent in HR, Business Administration, Public Administration or related field.

Experience:

2 years of relevant experience at the national or international level in providing HR advisory services and/or managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

Fluency in the UN language and national language of the duty station.

All female and male candidates are equally encouraged to apply.
Only applicants submitted through the link(https://jobs.partneragencies.net/erecruitjobs.html?JobOpeningId=21711&hrs_jo_pst_seq=1&hrs_site_id=2) could be considered

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