Program Associate, Low Carbon Cities Program
Energy Foundation China
EFC OVERALL INTRODUCTION
Energy Foundation Beijing Representative Office (hereinafter referred to as “Energy Foundation China”), established in Beijing in 1999, is a grantmaking charity organization dedicated to China’s sustainable energy development. As part of the U.S.-based Energy Foundation, it is registered under the Beijing Municipal Public Security Bureau and supervised by the National Development and Reform Commission of China.
Our vision is to achieve prosperity and a safe climate through sustainable energy in China. Our mission is to achieve decarbonization, world-class air quality, and green growth through dramatically expanding renewable energy, significantly improving energy efficiency and optimizing economic structure.
Energy Foundation China, previously known as the China Sustainable Energy Program, was initiated with funding from the David and Lucile Packard Foundation and the William and Flora Hewlett Foundation. Over the years, Energy Foundation China has achieved steady growth, with our pool of funders growing. Our cumulative grantmaking in China reached more than USD300 million through 2018.
We support policy research, the development of new standards, capacity building, and dissemination of best practices across seven programs: clean power, environmental management, industry, low carbon economic growth, low carbon cities, transportation, and strategic communications, with a view to assisting China in coping with energy challenges.
By the end of 2018, Energy Foundation China had funded 2,739 projects operated by 750 grantees in China. The grantees include leading policy research institutes, academies, industry associations, local energy efficiency institutions, and NGOs in China and abroad, such as the Development Research Center of the State Council, the Energy Research Institute of the National Development and Reform Commission, Chinese Academy of Fiscal Sciences, Chinese Academy of Sciences, Tsinghua University, etc.
China Low Carbon Cities Program (LCCP) aims to help China cities reach a low carbon and prosperous future. Under the goal of assisting cities to reach a high quality carbon emission early peak by establishing a low carbon development pathway, we work with various organizations to provide comprehensive low carbon solutions across all sectors of low carbon urban development to cities, we also assist Chinese central and city governments in establishing enforceable low carbon urban development policies and market-based mechanisms by supporting related research and capacity building.
Energy Foundation China
Job Title: Program Associate, Low Carbon Cities Program
Location: Beijing, China
Reports To: Program Officer, Low Carbon Cities Program
The Program Associate (PA) is responsible for supporting Program Officer (PO) and Program Director (PD) on strategy development, funder relations, grants administration, events organization and logistics support. The PA reports to the Program Officer (PO).
ESSENTIAL DUTIES & RESPONSIBILITIES:
Strategy Cycle and Fundraising Support
• Support PD/PO in strategy cycles including strategy formulation and review, logic models updates, and budget setting by conducting basic research and providing input based on frequent communications with grantees;
• Help draft funder’s proposals and prepare reports to update funders on progress of related grants and projects;
• Support the related research as requested by funders;
• Organize and arrange site visits for the funders to demonstrate the accomplishment of the program in the field.
Grants and Projects Management
• Administrate the grant-making process in the EFC’s grants management system, drafting IERF and filling in necessary information to initiate the project application, monitoring and following up in the grant period, and drafting evaluation to close the grant in a timely manner;
• Collect and carry out due diligence on the grants related materials, including grant proposals, budget proposals, mid-term and end-term narrative and financial reports, the technical reports, and etc., and upload the materials to the EFC’s grants management system timely;
• Support PD/PO to monitor the project progress, help organize and attend meetings at various stages of the project and follow through to ensure desirable deliverables and outcomes;
• Monitor the payment for granted projects, help grantees to resolve payment related issues;
• Track and keep record of the program budget, follow through spending plan and provide timely reminders to PD/PO, and reconcile the program budget internally and with SF Office;
• Support grant auditing and work with grantees to assure full compliance with EFC policies and regulations both in China and in the US;
• Organize and manage Foundation-Initiated Projects (FIPs), including consulting contracts, meetings/workshops, study tours and reports/publications. Set up FIPs, collect and review FIP reimbursement materials and ensure that necessary reimbursement materials are complete and correct. Ensure that FIP administration and reimbursement follow EF China procedures and is handled in a timely manner;
• Organize and coordinate all kinds of meetings/workshops, consultant visits, study tours and funder trips, including issuing invitation letters, arranging accommodation and transportation, scheduling meetings, assembling meeting materials, arranging or providing translation services, taking notes and developing meeting summaries, and etc.
Collaboration and Partnership
• Proactively work with other colleagues in collaborative projects;
• Share knowledge, expertise, critical information and networks with other colleagues and/or partners under PD/PO’s guidance to increase support and demonstrate shared purpose;
• Maintain the list of partners for the program, assist in inviting international and domestic experts to support EFC’s stakeholders.
• Assist PD/PO to draft reporting materials, such as annual report and work plan to the regulators, and docket narrative and logic model to the board;
• Work closely with other colleagues to support the office-wide events as required by the office, including annual Dialogue Partnership meeting, Policy Advisory Council meeting, staff retreat and etc;
• Translate written materials from English to Chinese or vice versa as required by PD/PO
• Undertake additional tasks and responsibilities as assigned by PD;
• Back up other colleagues as needed.
This job description reflects the assignment of essential functions, it does not prescribe or restrict the tasks that may be assigned.
REQUIRED KNOWLEDGE, SKILLS & ABILITIES:
• Education: Bachelor’s degree or equivalent, preferably in a related field: architecture, energy, environments, economics and public policy etc; Deep interest in low carbon buildings, low carbon urban development, environment and climate change issues.
• Working experience: minimum two years of related working experience; experiences in environment, climate change, project management are strongly preferred. Working experiences with international organizations are also preferred.
• English level: ability to communicate fluently in both spoken and written English.
• Project management skills: ability to manage projects according to a set of procedures and rules, follow the necessary steps rigorously, with the good understanding of the purpose, scope and timeline of the projects.
• Analysis and Synthesis: skills in data accuracy and the ability to examine and interpret a wide variety of data, synthesize the data and develop a conclusion/a recommended solution.
• Problem solving skills: ability to use logics to solve simple problems independently, and demonstrate potential to solve complicated problems.
• Communications: ability to communicate with others openly and clearly, listen actively and write with clear logics. Experience communicating to variety of audiences including peer groups, funders and grantees.
• Ethical Behavior/Integrity – Demonstrates principled performance and sound ethics, showing consistency among principles, values and behaviors to build trust and credibility internally and externally.
• Mission-driven/Initiative – Inspired by the organization’s vision and mission, and take actions with ownership, can-do attitude and proactive mindset.
• Team Spirits – Collaboratively works toward solutions which benefit all involved parties; willingly cooperate with others to accomplish team/organization objectives.
The Energy Foundation China provides a comprehensive benefits package, including competitive salary and generous vacation.
Please email a cover letter and resume, subject line “Application for LCCP PA”, to firstname.lastname@example.org.