Viewing disasters as a fundamental threat to development, UNDP China strives to promote a more resilient form of development by strengthening national and local capacities towards disaster risk management and mainstreaming disaster risk reduction into development planning and practices. Working closely with the Government of China, UNDP China is also committed to building global partnerships as it seeks to combat the complex economic, social and human security dimensions posed by disasters. Crisis prevention and increased RESILIENCE as one of the key signature solutions to achieve Sustainable Development Goals, is embedded into Strategic Plan 2018-2021.
Under the guidance of the programme manager, the Knowledge Sharing officer is responsible for providing programme support services particularly on programme formulation, implementation, management and closure including but not limited to quality assurance, monitoring and evaluation as well as knowledge management and sharing, ensuring high quality, consistency, and relevancy of work and effective exchange and mutual learning of key programme results, knowledge and experiences.
Based in UNDP China Office in Beijing, the Knowledge Sharing officer works in close collaboration with the operations and programme staff, UNDP Regional and Country Offices staff and other collaborating partners as required to exchange information and support capacity building, knowledge sharing and exchange at national and regional levels.
Duties and Responsibilities
Supports programme formulation in particular the following aspects:
•Strong support in drafting concept note and proposals upon programme initiation.
•Partnership building and engagement with programme partners including government, private sectors, NGOs, academia and international organizations.
Supports implementation of the programme strategies focusing on achievement of the following results:
•Assist in development and implementation of programme strategies, work plans including quality assurance and evaluation plans.
•Collection, analysis and presentation of information needed for programme development and implementation.
•Drafting briefing notes, talking points, speeches, articles and other contents as necessary and as required, in line with corporate and programme strategy
Provides effective support to management of the programme focusing on the achievement of the following results:
•Support knowledge management of programmes/projects and ensure that necessary programme management and operational procedures are properly implemented with good quality.
•Track and report on programme implementation.
•Facilitate knowledge sharing and propose updates and upgrades in a timely manner.
•Support developing and updating project monitoring and evaluation plan.
•Assist in preparation, filing, compilation and dissemination of documents/materials relating to the programme.
Supports knowledge building and knowledge sharing focusing on achievement of the following results:
•Participation and facilitation in the trainings for the operations/ projects staff on programme and M&E issues.
•Contributions to knowledge networks and communities of practice.
•Facilitate knowledge sharing initiatives with partners and stakeholders via a variety of innovative means and approaches to share, communicate and promote disaster risk reduction knowledge products to wider audience.Other relevant responsibilities as assigned by the programme manager.
Provides administrative support focusing on achievement of the following results:
•Provide logistics support for missions, events and project related workshops.•Assist in programme financial procedures, legal documents and other operational workflows.
•Maintain good communication with knowledge management platforms, as well as other internal and external counterparts at the working level.
•Assist in systematically collecting and documenting feedbacks and other relevant information as evidence for results achieved, maintaining the timeliness and accuracy of a change log of the project as part of the project monitoring and evaluation system.
•Provide other daily administrative support as required.
Good knowledge management and implementation of knowledge sharing strategy to target audience are essential to ensure relevancy and sustainability of the programme. Adequate maintenance and dissemination of knowledge products will add value to and link with other comparable knowledge platforms for mutual sharing and learning. A client-oriented and effective approach impact on the result of the programme.
Promoting Learning and Knowledge Sharing
•Researches best practices and poses new, more effective ways of knowledge management and sharing
•Develops and delivers knowledge sharing initiatives with and for different stakeholders and partners
•Facilitates knowledge sharing on a regular basis; proposes updates and upgrades in a timely manner
•Builds partnerships for continuous learning and knowledge sharing
•Monitors and evaluates practices, procedures and related roles and makes recommendations to support the effectiveness and continuity of the programme’s knowledge management and sharing function
Communication and Advocacy
•Identifies relevant information for advocacy for a variety of audiences
•Effectively presents, discusses with, and influences different levels and target groups with tailored messages
•Facilities open communications and timely information exchanges among partners and stakeholders
Results-Based Programme Development and Management
•Provides information and documentation on specific stages of projects/programme implementation; ensures high-quality reporting
•Proactive approach to QA programme planning and implementation, generate concrete results on an output level and to seek opportunities to transform output to outcome and impact
Building Strategic Partnerships
•Analyzes general information and selects materials in support of partnership building initiatives
•Facilitates works effectively and smoothly across multidisciplinary teams and stakeholders with intercultural sensitivity
•Documents and tracks innovative strategies/best practices/new approaches
•Tests and applies new approaches and technologies to the implementation of knowledge management and knowledge sharing strategies
Job Knowledge/Technical Expertise
•Understands the main processes and methods of work regarding to the position
•Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
•Demonstrates good knowledge of disaster related topics
Client/Funding agency Orientation
•Reports to clients/funding agency in a timely and appropriate fashion
•Organizes and prioritizes work schedule to meet client/funding agency needs and deadlines
•Establishes, builds and sustains effective relationships within the work unit and with clients/funding agency
•Responds to client/funding agency needs promptly
•Demonstrates/safeguards ethics and integrity
•Demonstrates corporate knowledge and sound judgment
•Acts as a team player and facilitates team work
•Seeks and quickly absorbs new information and techniques
•Adapts to changes and flexible in trying different approaches
•Facilitates and encourages open communication in the team, communicating effectively
•Promotes learning and sharing of knowledge and encourages the learning of others.
•Informed and transparent decision making
Required Skills and Experience
University Degree in Knowledge Management, M&E, Social Science, Information Management/Science, International Affairs, Communications, Business Administration, or project subject related areas
•Minimum of 3 years of relevant knowledge management and/or programme experience;
•Experience working with UN organizations/ agencies, governmental offices, and international organizations preferred;
•Sound knowledge of M&E, knowledge management tools, and information technology, including the principles and application of ICT in research and development;
•Management/coordination: experience managing and working with multidisciplinary teams, particularly with international/regional agencies;
•Good interpersonal and communication skills and team work spirit;
•Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.
Final selection criteria
•Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number)
•Brief description of why the individual considers him/herself as the most suitable for the assignment, and a methodology, if applicable, on how they will approach and complete the assignment.
•Financial Proposal that indicates the all-inclusive fixed total contract price.
Documents to be included when submitting application
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CRITERIA FOR SELECTION OF THE BEST OFFER
Combined Scoring method – where the qualifications/skills will be weighted a max. of 70%, and combined with the financial offer which will be weighted a max of 30%.The final offer goes to the highest combined score winner.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.