Senior Cultural Relations Officer

Agency Department of Foreign Affairs and Trade
Location Australian Embassy, Beijing
Title Senior Cultural Relations Officer
Position number BJ1-039
Classification LE5-1
Section Public Affairs Office
Reports to (title) Counsellor, Public Affairs & Culture
Status Ongoing, Full-time
Gross Annual Salary RMB225,674.58 (plus loading if applicable)
Commencement date ASAP









About the Australian Government’s Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas.

The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests.


About the position

In accordance with DFAT’s Public Diplomacy Strategy, the Senior Cultural Relations Officer develops and implements, with a high degree of autonomy, post’s strategies and programs across a broad range of cultural sectors.  The position leads on providing advice to the Australia China Council, the Australian Council for the Arts and other relevant Australian agencies on their engagement strategies and funding decisions.

The key responsibilities of the position include, but are not limited to:

• Provide expert advice to Australian arts and culture institutions, festivals, foundations, companies and venues on strategies to develop long-term, sustainable relationships and programs in China, as well as on how to mount cultural events, broker partnerships, build market presence and profile or establish relationships in China.

• Identify and develop public diplomacy initiatives that project a positive, accurate and contemporary image of Australia, managing initiatives from conception to completion.

• Prepare reports and cables on the outcomes of the Embassy’s cultural programs, public diplomacy initiatives and events, and monitor and report on broad developments in both the Australian and Chinese cultural sectors.

• Prepare publicity materials for Embassy events including media releases, banners, programmes, catalogues, and posters.

• Event management, including liaison with local authorities regarding cultural permits and regulations, compilation of guest lists, speeches, orders of arrangement, catering, A/V requirements, translation, entertainment and event photography.

• Organise cultural and education events associated with high-level visits, and assist with management of media events such as press conferences and interviews. Develop complex media, staffing and logistics plans for high level visits.

• Develop sponsorship agreements and managing sponsor relationships, including effective contract management.

• Manage project budgets independently, including managing financial reconciliations according to departmental guidelines and procedures.


Selection Criteria

Applicants should be able to demonstrate their ability to meet all six (6) of the selection criteria below:

• Relevant experience in managing complex cultural and other events and projects, particularly in an international context, including negotiation and liaison with service providers and relevant organisations, strategic planning, opportunity scanning, leading cultural programs and events from concept to completion.

• Highly developed knowledge and professional experience of the Chinese and/or Australian arts and cultural industries, including strong credible professional networks.

• Ability to communicate effectively, orally and in writing in Chinese and English, including the ability to write reports and cables on Section activities.

• Ability to organise and prioritise complex workloads and budgets so as to complete given projects and assignments in a timely and cost-effective manner.

• Ability to communicate with internal and external stakeholders in a professional, helpful and courteous manner under all circumstances.

• Initiative; flexibility; adaptability; ability to operate effectively with members of the work team, including in high pressure situations.


The ideal candidate will also have the following traits:

• Two or more years’ of relevant work experience.

• Tertiary qualifications in a relevant field.

• Formal training, qualifications and experience in interpretation and translation.

• High degree of computer literacy in Microsoft software, particularly Word and Excel.


What we offer

• A diverse and inclusive workplace and attractive remuneration package.

• Exciting and fulfilling work in a diplomatic mission.

• The opportunity to work with strong, smart, visionary and experienced leaders who encourage and support you to develop your skills.



Your application, written in English, should include:

1.Curriculum Vitae (maximum 2 pages)

Please attach current curriculum vitae.

2.Application for Locally Engaged Staff Employment – Complete Attachment A

Locally engaged staff are employed by the local Australian mission on either an ongoing basis or short term (fixed term) temporary basis with mission specific terms and condition of employment. Please ensure that you have read the relevant terms and conditions of employment before submitting an application.  The Embassy’s Locally Engaged Staff Terms and Conditions of Employment can be requested via email to

3.Written Application –  Complete Attachment B

Applicants are required to demonstrate they meet the selection criteria by answering the questions in Attachment A.  For each question, applicants should limit their response to 250 words.  Appendix 1 provides useful information on how to structure your answer and ensure you address the selection criteria.  Applications that do not address the selection criteria will not be considered.


Please email your application to before 17:00 on Wednesday, 25 September 2019.  Applications received after the closing date and time will not be considered.


For further information about this position, please contact


Please note that only applicants short-listed for interview will receive a written reply. If you have not received any communication from the Human Resources Section of the Australian Embassy within four weeks after the close of application, please consider your application unsuccessful. Thank you for your understanding and your interest in working at the Australian Embassy in Beijing.