Solidaridad Finance Officer

Job Title: Solidaridad Finance Officer


Location: Shanghai


Reports to: Solidaridad China Country Manager


Major Functions and Responsibilities:


A. Regular Accounting Services and Financial Management


Management of Accounts and Finance Administration 

Regular update, periodical review and books of accounts maintain

Fund transfer requests preparation and cash flow management for the whole programme

Receiving, reviewing finance files from all regional offices and updating them in the main system

Checking of bills received and making timely payment to vendors

Monitor banking activities of the Organization


Financial Reporting

Preparing periodical internal and external financial reports (monthly, quarterly, half yearly and year end procedures)

Maintaining spreadsheets showing spend against budget, monitoring, analyzing and presenting periodical control reports

Assisting in the statutory audit and audit of financial report to donors and sharing a periodical report on audit observations and queries and action taken on them to Head Finance & Administration


Internal controls 

Following internal control and financial procedures

Ensuring procurement as per the organizational policies

Monitoring periodic financial reports from the implementing organizations

Overseeing the maintenance of the inventory of all fixed assets, including assets purchased with organizational funds assuring all are in accordance with procurement policies and laws of the land

Assisting in the maintenance and regular up-gradation of Organization’s Administrative system


Programme Support

Participating in developing new business, specifically in identifying new funding opportunities, the drafting of prospective programmatic budgets, and determining cost effectiveness of prospective programs

Providing the respective Programme Heads with an operating budget, ensuring programmatic success through cost analysis support, and compliance with all contractual and programmatic requirements

Periodic visit to the office of implementing agencies as and when required


B. Statutory Compliances and Corporate Affairs


Taking care of compliances of Income Tax Act, Social Securities and other laws of the land with close coordination with the consultant hired in the country

Providing support to the programme team and implementing partners and other stakeholders in the region on financial Management in accordance with the statutory requirements of the laws of the land


C. Administrative Responsibilities


Handling HR related activities

Handling calls & queries, handling EPBX, Fax, maintaining all incoming and outgoing mail/courier records

Assisting in day to day admin functions including overseeing and coordinating office administrative procedures and review, evaluate and implement new procedures

Liaison with concerned service providers in order to maintenance of office assets viz., telephone, fax, photocopier, computers, printers, etc.

Liaison with logistical service providers such as hotels, courier, freight & forwarding, packaging, tours & travel, office stationary & supplies etc.

Organizing workshops, seminars, training & meetings as and when required

Coordinating and maintaining database of all the vendors & suppliers

Providing secretarial support in preparation of documents, reports, etc. on issues related to overall affairs of Solidaridad

Coordinating staff travel arrangement for both in city and out city travels

All other duties/tasks as assigned by supervisors and the management from time to time

Supervising IT related work in close coordination with IT consultants


Required Skills

Detail orientated, prudent and cando attitude

Service, and always do better mindset

Outstanding communication skills

Proven ability to identity issues, provide solutions and implement proposals and get evaluations

Strong coordination and team work experience


Contact Information

Interested applicants should send a cover letter with expected salary, a CV in English to with the subject indicated as “Job Title+Name” before the deadline of 10, May, 2019